For UK builders
Finish the build day. Not the paperwork night.
Extensions. Renovations. Loft conversions. Stage payments. Variations. Project updates. Then the admin that follows you home.
VanAdmin is an AI office assistant for builders who run the tools and the office themselves.
So you can spend less time typing variations and updates, and more time on site.
Private beta now underway
Your office manager in the van.
Join the waiting list
Get launch updates and early access opportunities for builders.
Built in the UK for builders and other trades who work on the tools every day.
If you are a sole trader builder or run a small team, the day rarely ends when you leave the site compound.
Does this sound familiar?
A normal evening after a day on the tools.
5:30pm
Finish work.
6:15pm
Dinner.
7:00pm
Open the laptop.
7:20pm
Reply to customers.
8:00pm
Write quotes.
9:00pm
Remember everything.
9:30pm
Finally finished.
There is another way
Imagine getting your evenings back.
No laptop.
No paperwork.
No "I'll just send one more quote."
Work finished.
Evening starts.
That's better.
That's what VanAdmin is for.
Why VanAdmin exists
I worked in the trades.
I loved the work.
I hated the evening paperwork.
More than 30% of the week went on admin. Most of it after work. Usually at the kitchen table.
It meant less time with my family and less time for the things that mattered outside work. And I could never justify hiring an office manager.
So I built VanAdmin. Something a tradesperson could use between jobs. On the phone. In the van. Without another complicated system.
More time earning. Less time typing.
Read the full story on the About page.
Just tell it what you need
No menus to learn. Speak like you would to someone helping with the office.
Try an example
Quote the Harrisons for a single-storey rear extension.
I've prepared a draft quote outline.
- Labour
- £8,400
- Materials
- £6,200
- Total
- £14,600
No real quote has been created.
Interactive preview. Responses are scripted and no real action is taken.
- Extensions
Quote the Harrisons for a single-storey rear extension.
I've prepared a draft quote outline.
- Labour
- £8,400
- Materials
- £6,200
- Total
- £14,600
- Variations
Draft a variation email for the extra steel work on Oak Avenue.
I've drafted a clear variation note covering the extra steel and revised cost.
- Stage payments
Who still needs chasing for stage payments this week?
Two are outstanding. Oak Avenue second stage, five days. Park Road first stage, eight days.
What VanAdmin takes off a builder’s plate
Aimed at the paperwork that comes with multi-week jobs, not one-off desk software.
Stop rebuilding extension quotes from scratch
Outline the scope. VanAdmin drafts a clear quote. You check the numbers before it goes out.
Keep renovation clients updated without rewriting every email
Draft progress updates between site days. Approve before anything is sent.
Handle loft conversion queries in one place
Quote, reply and chase from the same conversation instead of hunting through notes.
Chase stage payments that have gone quiet
Ask who still owes a valuation reply or stage payment follow-up. Get a clear list.
Turn variations into clean customer messages
Draft the extra work, cost and next step without starting from a blank screen after a long day.
Stay in control of every customer message
VanAdmin prepares. You decide. Nothing goes to a client without your approval.
See the full product overview on the Features page.
You stay in control
VanAdmin prepares the admin. You make the decisions.
Step 1
Tell VanAdmin what you need
Step 2
Review what it prepares
Step 3
Approve before anything is sent
Nothing gets sent to a customer without your approval.
Be first in line for early access
Join the waiting list and we’ll let you know as VanAdmin becomes available to more UK tradespeople.